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Klockn ("Klockn", "we", "us", or "our") is a group scheduling and availability platform that helps people find times that work for everyone. Our service is available at klockn.com.
This Privacy Policy describes how Klockn collects, uses, and shares information about you when you use our website, mobile application, and services (collectively, the "Service"). By using our Service, you agree to the collection and use of information in accordance with this policy.
For questions about this policy, contact us at hello@klockn.com.
See Section 3 for a full explanation of exactly what calendar data we access, how we use it, and how it is stored.
When you connect your Google Calendar, Klockn requests the following OAuth scope:
| Scope | What it allows | Why we need it |
|---|---|---|
calendar.readonly |
Read-only access to your Google Calendar data | To determine when you are free or busy, so your group can find a time that works for everyone |
Klockn queries the Google Calendar freebusy API, which by design returns only free/busy intervals — not event details. This is a deliberate technical and product decision to protect your privacy.
To keep your free/busy data current without requiring you to reconnect each time, Klockn stores an encrypted OAuth refresh token. This token is encrypted at rest using AES-256 and is used solely to refresh your free/busy availability periodically. You can revoke this access at any time from your Google account settings at myaccount.google.com/permissions, or by disconnecting within the Klockn app.
We use the information we collect to:
We do not use your data for behavioural advertising. We do not sell your personal data.
When you join a group, other members of that group can see your free/busy availability for the current week. They cannot see your event titles or any other calendar details — only whether you are free or busy at a given hour.
We share data with trusted third-party providers who help us operate our Service. All providers are bound by data processing agreements and may only process your data as directed by us:
| Provider | Purpose | Data shared |
|---|---|---|
| Amazon Web Services (AWS) | Cloud infrastructure, database hosting, email delivery (SES) | All data processed on our platform |
| Google Firebase | Authentication (sign-in) | Email address, display name, authentication tokens |
| Google APIs | Calendar free/busy queries | OAuth tokens (used server-side only) |
| Stripe | Payment processing (B2B features) | Payment information (we never see full card numbers) |
| Anthropic | AI scheduling suggestions | Free window data and group context (no personal identifiers) |
We may disclose your information if required by law, court order, or government authority. Where permitted, we will notify you of such requests.
If Klockn is acquired, merges, or undergoes a similar transaction, your information may be transferred as part of that transaction. We will notify you by email and provide an opportunity to delete your account before any transfer takes effect.
Your data is stored on servers located in the United States (AWS us-east-1). We implement the following security measures:
No method of transmission or storage is 100% secure. If you discover a security vulnerability, please contact us at hello@klockn.com.
| Data type | Retention period |
|---|---|
| Account information | Until you delete your account, then purged within 30 days |
| Calendar free/busy data | Refreshed every 24 hours; deleted immediately when you disconnect your calendar or delete your account |
| Google OAuth refresh tokens | Deleted when you disconnect your calendar or delete your account |
| Group and invite data | Until the group is deleted or you remove yourself |
| Server logs | 90 days, then automatically deleted |
| Support communications | 3 years from last interaction |
Depending on where you live, you may have the following rights:
To exercise any of these rights, email us at hello@klockn.com. We will respond within 30 days.
Klockn uses minimal cookies:
We do not use advertising cookies or share data with advertising networks. We do not use third-party analytics services that track you across other websites.
Klockn is not directed at children under the age of 13 (or 16 in the European Economic Area). We do not knowingly collect personal data from children. If you believe we have inadvertently collected data from a child, please contact us at hello@klockn.com and we will delete it promptly.
Our servers are located in the United States. If you are accessing Klockn from outside the United States, your information will be transferred to and processed in the United States. By using our Service, you consent to this transfer. We ensure appropriate safeguards are in place in accordance with applicable data protection laws.
We may update this Privacy Policy from time to time. If we make material changes — for example, changes to how we use Google data or what data we collect — we will notify you by email at least 14 days before the changes take effect. We will also update the "Last updated" date at the top of this page.
We encourage you to review this policy periodically. Continued use of Klockn after changes take effect constitutes acceptance of the updated policy.
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
Klockn Inc.
Email: hello@klockn.com
Website: klockn.com
We aim to respond to all privacy-related requests within 30 days.